Regulatory Compliance and Engagement Policy

1 Purpose and hierarchy of sources

This policy governs identification of obligations, licences, reporting, correspondence, inspections and legislative change. Applicable law and government resolutions take precedence over the Articles, then institutional decisions and approved policies. Older internal materials are historical. A file’s presence in the library does not prove that it remains effective or applies to the Association.(1)

2 Obligations register

Each obligation records the official text, number, amendments, scope, effective date, owner, deadline, performance evidence and authority. Legal requirements are distinguished from internal controls and recommended practice. Each file owner defines the submission route and substitute, with alerts early enough for review and approval.

3 Licences and permits

Validity of Association, premises, branch, activity, appointment and bank-account authorisations is checked before action. A historical fundraising permit does not establish authority for a new campaign. Renewal and change requests follow applicable deadlines; acceptance evidence and the decision are retained. Login access or uploading a request is not final approval.(2)

4 Reports and correspondence

Minutes, lists and information are checked before authorised transmission. Signed copies, delivery evidence, comments and replies are retained. Follow-up includes General Assembly minutes and decisions, financial and activity reports and notifiable changes. Employees do not sign for a statutory representative without valid delegation.

5 Inspection and legal change

A coordinator verifies the inspector’s identity and request and provides documents within authority, without unlawful withholding or excessive disclosure. Requests, items delivered, gaps and closure plans are recorded; originals are preserved. Legislative changes are assessed for effects on contracts, policies, systems and training. The higher rule applies from its effective date, and document amendments go to the authorised decision-maker.

6 Conflicts and closure

Unresolved issues are marked “requires legal review,” identifying the question, source, impact, owner and interim action. Only conduct whose legality depends on resolution is suspended. An obligation is complete only with evidence of performance or required approval; a written policy is not evidence of implementation. The Board receives periodic reports on overdue matters, risks and corrective actions.

References in the approved document

1. Federal Decree-Law No. 50 of 2023 regulating public-benefit institutions and its executive regulations under Cabinet Resolution No. 5 of 2025; Dubai legislation applicable to the Association. This document establishes internal implementation controls without changing higher legal powers or requirements.

2. The Association’s approved 2026 Articles of Association, Articles 8, 20, 39, 84–86 and 93–96 according to the obligation. This document establishes internal implementation controls without changing higher legal powers or requirements.