1 Purpose and distinctions
This policy governs partner selection, negotiation, execution, implementation, renewal and termination of memoranda and agreements. Relationships are classified by substance: procurement, donation, sponsorship, research, data exchange or overseas affiliation. Calling a document a memorandum of understanding does not automatically make financial or legal commitments non-binding.(1)
2 Partner due diligence
Legal name, licensing, representative, beneficial ownership where relevant, reputation, capability, conflicts and sanctions are checked. Risks to beneficiaries and data and dependence on the partner are assessed. The Association’s logo must not be used as an unauthorised guarantee. Findings are retained and updated on ownership or activity changes and renewal.
3 Negotiation and review
The proposal identifies purpose, outcomes, cost, funding, term and responsibilities. Finance reviews commitments, guarantees and collections. Liability, indemnity, insurance, dispute, termination, intellectual-property and data clauses undergo risk-based legal review, necessarily so for foreign, unusual or health-data agreements.(2)
4 Approval and signature
Only an authorised person signs within delegated powers after required government approvals. Agreements with overseas entities and amendments require Ministry approval under the Articles; relevant local and overseas approvals are checked. Overseas affiliation requires an application at least 30 days in advance through the statutory route, not treatment as an ordinary paid subscription.
5 Content and implementation
The contract specifies scope, acceptance criteria, amounts, taxes, schedule, reports, confidentiality, identity use, permits, oversight and termination rights. Data-processing arrangements are attached where relevant; a contract alone does not authorise cross-border data transfer. An agreement owner monitors delivery, breaches, invoices and mutual obligations.
6 Renewal and exit
Value, performance, risks and permits are reviewed before renewal; automatic renewal does not operate without reviewing the notice period. On termination, rights are settled, data and assets returned, brand use and access stopped, and signed documents and annexes retained. Expiry does not extinguish continuing obligations or beneficiary-protection duties.
References in the approved document
-
The Association’s approved 2026 Articles of Association, Articles 20, 84 and 85; financial regulations and procurement and donation policies. This document establishes internal implementation controls without changing higher legal powers or requirements.
-
Cabinet Resolution No. 5 of 2025, executive regulations for public-benefit institutions, Article 6 on overseas affiliation and Article 7 on overseas projects. This document establishes internal implementation controls without changing higher legal powers or requirements.